Creating CWPP Projects in the Planner Application

This section provides step-by-step guidance for reporting CWPP projects in the Planner.

Note: If the CWPP efforts were also part of a Grant Funded Project, this CWPP guidance should be followed, NOT the Grant Funded Project guidance. Appropriate grant funding sources should be added to Projects and Activities where relevant.

Creating a CWPP project in Planner

All CWPPs should be entered as a ‘Project’ under the appropriate DPA Plan Year (work plan) by staff responsible for signing CWPP.   

Click ‘+Create’, ‘New Project’ in the upper right corner.  

• Details 

  • Project Name: Community Name CWPP Year (ex. Blackhawk Ranch CWPP 2024). 

    • To avoid duplicate entries, search the database before creating a new CWPP project. 

  • Deed Name: Leave blank. 

  • Status: Related to the time of entry into GeoTracks. Most CWPP (plans) projects should be entered as “In-Progress”. 

    • Select ‘Planned’ if development of a new CWPP is anticipated in the DPA fiscal year (e.g., Saguache County has announced plans to develop a CWPP in the upcoming year but work has not yet been initiated). 

    • Select ‘In-Progress’ for all CWPPs that are currently under development. 

      • Note: In addition to creating the CWPP (plan) project in Planner, a corresponding activity for CWPP development should also be created. Additional activity entries are created for each CWPP activity completed (e.g., CWPP review, meetings, technical guidance, etc.). 

    • Select ‘Completed’ for plans that were signed and approved. Enter the Start Date when CWPP development began. Enter the End Date when the CWPP was completed and signed. 

    • Do NOT use ‘Closed’ unless a community is no longer aware of/using the CWPP.    

  • DPA Plan: Select current DPA plan year for the respective area the CWPP is located within (e.g., Northeast Area FY 2024). 

    • For new sites, select the appropriate plan.  

    • For existing plans, a “batch linkage” will need to occur annually to update the projects with the appropriate, current plan. 

  • Staff Responsible: Enter the name of the individual who is the primary point of contact for CWPP development.  

  • Unit of Measure: Select ‘Each’. 

  • Dates: Enter CWPP dates. 

    • Start: Date the CWPP plan development started. 

    • End: Date the CWPP was signed.  

  • Comments: Add any other relevant comments or information. 

  • Click ‘Next’. 

• Location 

  • Use the search function or drop a manual point within the boundaries of the CWPP.  

    • Note: CWPP plan acres (polygon boundary) will be captured when entering activities in GeoTracks Web or Mobile Applications. 

  • Disregard the Priority Analysis section – a shapefile doesn’t need to be uploaded here. 

Click ‘Next’. 

• Landowner 

  • Add CWPP community, city, fire protection district or county information by first searching the landowner database (click ‘ADD LANDOWNER’) or creating a new landowner record (click ‘CREATE LANDOWNER’). Update landowner information as needed.  

    • To avoid duplicate entries, be sure to search the landowner database prior to creating a new landowner and avoid using abbreviations.    

      • Example: “Durango Fire Protection District” should not be entered as “Durango FPD”.    

    • Note: a new landowner record can be created beforehand using the ‘Landowner’ tab in Planner. 

  • To create a new landowner record, the following information is required:  

    • First Name: Enter the name of the community, city, fire protection district, or county in the ‘First name’ box. The ‘Last Name’ box should be left blank for CWPP plans. 

    • Manager: Select ‘Private’ for a community or HOA, ‘City Municipal’ for a city, ‘Other’ for a fire protection district, and ‘County’ for county-level CWPPs. 

      • The ‘Ownership’ box will auto-populate based on the selected ‘Manager’. 

  • Address: Enter the address that is most relevant to the CWPP. 

    • No individual landowner information should be entered for CWPPs. 

  • Click ‘Save’. 

  • Locate the newly created landowner record in the list or use the search function to enter the ‘First name’ of the recently created record.  

    • Select the appropriate landowner record by checking the box to the left of the entry. 

    • Click ‘Save’ at the bottom of the page to complete the process. 

Click ‘Next’. 

• Funding 

  • Funding Source: All CWPP Projects should have ‘State Fire Assistance’ and ‘HFVC’ as funding sources. 

    • Click ‘ADD SOURCE’ and select ‘State Fire Assistance’ from the dropdown menu.  

    • Click ‘ADD SOURCE’ and select ‘HFVC’ (Healthy Forests & Vibrant Communities) from the dropdown menu.  

  • Account Number: Leave blank unless known. 

  • Subaccount Number: Leave blank unless known. 

  • If applicable, continue selecting ‘ADD SOURCE’ to include additional funding sources.  

    • Add appropriate grant funding such as “Community Wildfire Defense Grants” or “Incentives for Local Governments” if a CWPP has additional grant funding.  

Click ‘Save’. This will direct you to the project overview page.  

Note: All CWPP (plan) projects should have a polygon associated with the CWPP (plan) activity created. Additional activities associated with CWPP development do not need polygons (points are preferred). Activities can be entered in Planner or GeoTracks Web/Mobile. CWPP plan acres (polygon boundary) will be captured when creating or editing activities in GeoTracks Web or Mobile Applications. 

Linking CWPP projects (and activities) to a new DPA plan

This process is only needed by Area Managers: